A Kansas Real Estate Sales Validation Questionnaire is required with many deeds and other documents that transfer title to Kansas real estate, unless a statutory exemption applies. This page walks through when you need it, when you don't, and how to word an exemption correctly.
The short version:
Many Kansas deeds and title transfer documents must be accompanied by a completed Sales Validation Questionnaire unless the transfer qualifies for one of the statutory exemptions. If an exemption applies, it must be clearly stated on the document being filed.
What Is the Sales Validation Questionnaire?
The Kansas Real Estate Sales Validation Questionnaire is a state form used with many real estate transfers. It gives county and state officials information about the transaction, including the buyer and seller, property description, financing details, sale price, and deed information.
It's not the deed itself, but it often accompanies the deed when it's submitted to the county Register of Deeds.
Official Kansas Sales Validation Questionnaire Form
The official form is available from the Kansas Department of Revenue, and county Register of Deeds offices may also provide it along with local recording instructions.
When Is the Questionnaire Required?
The Sales Validation Questionnaire is required for many deeds, instruments, and affidavits of equitable interest that transfer title to real estate, including quitclaim deeds and warranty deeds, unless the transfer falls within one of the statutory exemptions.
Important:
Don't assume a Kansas quitclaim deed is exempt just because it uses quitclaim wording. The recording office looks at the nature of the transfer and the exemption rules, not just the deed's title.
Kansas Statutory Exemptions
Under K.S.A. 79-1437e, the Sales Validation Questionnaire does not apply to transfers of title:
- Recorded before the law's effective date
- Made solely to secure or release a debt or other obligation
- Made to confirm, correct, modify, or supplement a previously recorded deed, without additional payment
- Made by way of gift, donation, or contribution stated in the deed or other instrument
- To cemetery lots
- By leases and transfers of severed mineral interests
- To or from a trust, without consideration
- Resulting from a divorce settlement transferring interest from one spouse to the other
- Made solely to create a joint tenancy or tenancy in common
- By way of a sheriff's deed
- By way of a deed that's been in escrow for more than five years
- By way of a quitclaim deed filed to clear title encumbrances
- To convey a right-of-way, or through eminent domain
- Made by a guardian, executor, administrator, conservator, or trustee under judicial order
- Due to repossession
- Made to release an equitable lien on a previously recorded affidavit of equitable interest, without additional payment
Important:
When the questionnaire isn't required because an exemption applies, that exemption must be clearly stated on the document being filed.
Sample Exemption Statement
Place the exemption statement directly on the deed or other document being recorded.
Example:
Real Estate Sales Validation Questionnaire not required pursuant to K.S.A. 79-1437e(a)(12), quit claim deed filed for the purpose of clearing title encumbrances.
Match the exemption number and wording to your actual reason for the exemption.
Why This Matters for Your Quitclaim Deed
Quitclaim deeds are often used for family transfers, divorce-related transfers, trust planning, title cleanup, and transfers between related parties — many of which line up with the exemptions above.
If no exemption applies, a completed Sales Validation Questionnaire is generally required alongside the deed.
Common Sales Validation Questionnaire Mistakes
- Forgetting the questionnaire when one is required
- Assuming every quitclaim deed is automatically exempt
- Not clearly stating the exemption on the deed
- Using vague or incomplete exemption wording
- Using the wrong exemption number
- Leaving required questionnaire fields blank
- Using "other valuable consideration" without completing the required details
- Recording in the wrong Kansas county
How This Fits Into Your Kansas Quitclaim Deed
Before recording, decide whether your transfer needs the Sales Validation Questionnaire or whether a clear exemption applies instead. If the form is needed, complete it and submit it right after the deed, since Kansas counties process them together in that order.
See the main Kansas Quitclaim Deed Instructions page for the complete step-by-step process.
Kansas Sales Validation Questionnaire FAQ
What is the Kansas Real Estate Sales Validation Questionnaire?
It's a state form used with many deeds and other real estate title transfer documents presented for recording, reporting details about the transaction.
Does every Kansas quitclaim deed require one?
No. Many Kansas deeds require one, but some transfers are exempt under K.S.A. 79-1437e, including gifts, trust transfers, and divorce-related transfers.
What if a Kansas transfer is exempt from the questionnaire?
If the transfer is exempt, the exemption must be clearly stated on the document being filed.
Where can I get the form?
The form is available from the Kansas Department of Revenue and many county Register of Deeds offices.
Is this legal advice?
No. This page provides general educational information and is not legal advice.